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Majestic Elementary School Community Council Meeting

10 March 2017

Attending: Principal Dave Wallace; Teachers Chance Adams, Nichole Chatfield; Parents: Amanda Hardee, Amanda King, Angie Francom, Erica Martinez, Randy Allred, Jennie Taylor; Community Member: Ryan Tippetts
 Review of Survey Data on SCC Spending Priorities
o Teachers, staff, and SCC were given the chance to respond to a survey regarding how to prioritize the spending of Trust Land dollars.
o Top priority was for Chrome Labs (for in-class use)
 We currently have one lab (of about 30 Chromebooks)
 The teachers desire to have 4 total
o Other priority areas were:
 Professional Development
 Reading Aide for K-3
 Classroom Technology
 Computer Aide to provide PLC time
 Reading Aide for 4-6
 Spanish Reading Aide
 Field Trip Support
 Review of Donations as Commonly Used for Field Trips
o State Law requires that public elementary education be fee free.
o Field trips are considered an extension of the curriculum.
o Field trips cannot carry with them required fees—or even implied donation amounts. The implied donation amount can be read as an inferred fee, so each school in the district is rethinking their approach to funding and planning field trips.
o This is not a new policy; just a reinteration and clarification of long standing policy.
 Discussion on Partnering with the Majestic PTA to immediately purchase a Chrome lab
o The PTA is willing to contribute to the cost of the first year’s payment of two Chrome labs, partnering with a $2,000 commitment from the SCC. The PTA will commit the approximately $6500 additional funding.
o Mr. Wallace will look in to how quickly a new lab could be purchased and delivered.
o The PTA executive board supports the decision, and will take the matter to their general PTA meeting on March 22nd for final approval.
 Discussion on Reading Aides for grades 4-6
o Chelley Hogge is our current Americorp reading aide, and her 4 years is up. Americorp puts a 4-year limit on their aides, so we need to find a new one to replace Chelley next year
o Further discussion on funding of aides in general will take place at our first SCC meeting for the 2017-2018 school year
 Mr. Wallace will put together a proposal for the 2017-2018 SCC budget. He will email it out to SCC members for review, and we will discuss it in detail at our next meeting.
Discussion on Business Partnerships for School Technology
Another survey was sent out to the Majestic community to see what type of business sponsorships local small businesses are interested in.
Most came back in favor of a $500 or below donation. A subcommittee will meet to discuss “sponsorships levels” for all donors.
A Google Document list of local businesses to contact will be created, so all SCC members can contribute possible names. Once a plan is in place, Mr. Wallace will accompany any SCC members to personally contact the potential donor businesses.
The top priority of the business partnership effort will be to fund a full set of security cameras for the school. Mr. Wallace says he can complete this task with $10,000 in donated funds.
If further money is raised, we will allocate it to other technology needs in the school

Majestic Elementary School Community Council

Monday 6 February 2017

Attending: Principal Dave Wallace; Assistant Principal Deena Davis; Staff Members: Natalie Crowther, Chance Adams, Cammie Burlison, Nichole Chatfield; Parent Members: Amanda King, Amanda Hardee, Erica Martinez, Jocelynn Tippets, Randy Allred, Jennie Taylor.
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Mic System
Security Camera Needs: Randy Allred led a discussion on trying to raise enough funds to purchase 5 or more security cameras. Each camera costs about $1,200. Randy would like to see us reach out to the community to get the funds, and emphasized the need to find a way to get local businesses on board. Perhaps we can do a pledge approach with local businesses, using a hash tag and pictures to drive people to the business’ websites. We’d like to find a way to make this an on-going community/school partnership. Principal Wallace suggested a possible survey out to our patrons/businesses to see what type of interest is out there. We discussed a possible fundraiser dinner with some entertainment. We want to direct any significant donations through the Weber Foundation. That allows the donations to be tax write-offs. Everyone will email Amanda questions we feel are worth asking, then she will work with Dave to get the actual survey put together and distributed.
We need to focus on a catchy slogan that ties the need for security into our fundraising campaign. We have a student connection to Grizzly Graphics.
A “Tech Council” fundraising committee meeting will be held at the school on February 27th. And then we go from there.
Review of School Trust Lands Plan for 2016-2017
*This year’s budget was $65,900 *2017-2018 budget will be $85,892
We are currently projected to come in about $10,000-$12,000 under budget. We discussed possibly speeding up the purchase of microphone systems with some of the surplus money.
We reviewed the current reading aide use, and how we offer services to the students who are intensive and strategic. 47% of the students receiving these services have advanced either from intensive to strategic or strategic to benchmark. Our reading aides are doing well and we are seeing great results.
Our commuter lab/keyboarding time is really beneficial. Cammie Burlison shared that she heard the district will no longer be offering keyboarding classes in the junior high schools, so we really need to focus on continuing that program here at the elementary school.
Chrome books are another real need here at the school. We pay for them on a four-year lease plan. Dave would like to see us earmark some Community Council money each year to be used for these
Chromebooks. A basic Chromebooks comes with 30-35 Chromebooks on a traveling cart. Ideally we’d go from one lab (which we have) to three labs. Dave recommended $8,000 per year.
We also reviewed a list of appropriate Trust Lands expenditures, and a list of ineligible programs or activities.
Our main two goals have been reading support and technology support. We began discussing what our focus will be going forward. The SCC monies are expected to increase in years to come. How should we plan to best spend the money moving forward? K-3 focuses primarily on reading; grades 3-6 branch out more into math and science.
PLC time allows the teachers to work together for curriculum alignment. Dave mentioned a training conference in Las Vegas that is a week long, and it costs about $1,500 per teacher who attends.
Next SCC meeting on Monday, February 27th at 4:00 pm. Let’s evaluate the survey data and decide how to move forward with the budget for the next year(s) ahead.

School Community Council 14 November 2016
Attending: Principal Wallace, Natalie Crowther, Chance Adams, Erica Martinez, Randy Allred, Jocelynn Tippets, Amanda King, Amanda Hardee, Jennie Taylor
District Training on Internet Safety
 Things are filtered in six groups:
o Elementary Staff
o Junior High Staff
o High School Staff
o Elementary Students
o Junior High Students
o High School Students
 Filtering is also curriculum-based
 Certain categories are blocked for all users (alcohol/tobacco, friendship, guns/weapons, malware, porn/nudity, swimsuit, toolbars, adult content, dating/personal ads, drugs, gambling, streaming radio/TV, violence/hate, web proxies)
 Student devices (iPad & Android tablets; Chromebooks) and desktops are all managed
o Students are not allowed to purchase/download any apps
Child Internet Protection Act (CIPA—a federal law on being good online citizens):
 Digital literacy: thoughtful and responsible use of technology to find, evaluate, utilize, and share content
 Common Sense Media: the non-profit organization’s free content that is used in Weber School District, for teachers to share with their students
o Internet safety
o Privacy & security
o Relationships & communication
o Cyberbullying
o Digital footprint & reputation
o Self-image & identity
o Information literacy
o Creative credit & copyright
 Each grade K-12 has 5 complete lesson plans that cover developmentally appropriate topics. Lessons are approximately 30-45 minutes each
Common Sense Media is a great resource for parents.
Tips for Parents:
Use Google Chrome as a browser and gmail; use the Google tutorials; share files with your students via google drive; use the Google apps on iphone and android
Land Trust Budget Review: Dave Wallace
As a side note: The School Fundraiser made about $12,000 (about the same as last year)
Mr. Wallace distributed copies of the 2015-2016 Land Trust budget report; the different aides we have in the school are paid for out of a variety of funds: SCC funds, AmeriCorps grants, Reading plan money, etc.
Discussion of a possible Spanish aide that could come and work with those who are struggling to read in Spanish; perhaps we can start with 6-8 hours/week
Channel 2 did a story on Dual Immersion
Majestic Elementary School Community Council Meeting
October 10, 2016 4:00 pm
School Media Center
Agenda Items: Introduction of new members Parent Members: Amanda King, Erica Martinez, Amanda Hardee, Randy Allred, Jocelynn Tippets, Jennie Taylor Staff Members: Natalie Crowther, Cammie Burlison, Nichole Chatfield Administration: Dave Wallace (Principal) Attending: All members Principal
Wallace welcomed everyone and thanked all members for their willingness to serve on this year’s Community Council Three-fold Mission of Majestic Teachers:
1. Benchmark Success of All Students
2. Individual Progress of Each Students
3. Have a Positive School Experience
Overview of the School Community Council
Mr. Wallace reviewed the background and purpose of School Community Councils throughout the state of Utah. He will send a video link to each Council member (the video is about 15 minutes long, and explains School Trust Land funds). School Community Council goals must be academically based. Our current Land Trust Funds are about $65,000 per year; hopefully that money will rise as the economy picks up. In Elementary Schools, the focus is almost primarily on mathematics and language arts. We also want to ensure the teachers have collaboration time among grade teams. Trust Land Funds can be used for technology items to enhance education. One example: Projectors are about $650 a piece, and the way technology has improved over the years, it is cheaper to replace the projectors that are going out than it would be to try to repair the older systems. Another example: Voice Enhancement Systems; so far we have microphone systems in about 2/3 of the classrooms. These systems enable teachers to be heard without straining their voices and increase the ability of students to clearly hear what is being said.
Review current Plan and update last year's information
We’re trying to get the students who are identified as “strategic” at the beginning of the year to progress up to “benchmark” level Reading interventions happen in two ways: Small group instruction for grades K-3 Imagine Learning: an individualized computer program that identifies where the student is, academically, and then works with them from that point and on. Math Intervention Dave will send everyone a report of what our current plan and goals are, so everyone can review things Voice enhancement systems: 15 classrooms still need systems; the goal is to get half purchased this year and half purchased next year. Aide time: the majority of our SCC money is spent on aides’ wages (aides who assist with math and reading) The State Legislature envisions one-to-one student technology, but the tricky part is that those costs are ongoing. Technology changes so quickly and the need is always there. Amendment B: will be on the election ballot this fall. It will change the way the Trust Lands funds are invested, and it is anticipated that the funds will nearly double within the next three years if this amendment passes If our funds were to double, we could focus on technology, training for technology, and increased collaboration time
Selection of a Chair: Jocelynn Tippets nominated Amanda King;Dave reviewed the responsibilities of the Chair; Randy was nominated as Vice Chair; both votes were unanimous in the affirmative New this year: Digital Citizenship is a new responsibility of the School Community Councils; Weber District uses CIPA training with teachers; the district tech department will give our Community Council a digital citizenship training All purchases over $1,000 require a bidding process—three bids must be obtained before the purchase can be made “Donors Choose” is a great resource to gather parent donations, and it can often be matched by the district—but then the district has certain parameters around which the money can be spent
Our District has a great technology department, and the purchaser (Jeff Walker) works very hard to make sure our dollars go as far as they can. Nick Harris is the second-in-command over the technology department, under Lynn Reymond. Jocelynn asked the teachers for a report on how using technology enhances learning. Natalie spoke of using video clips and other forms of multimedia to help get the students excited and engaged; Nichole echoed that, and emphasized that the classrooms of today are not the classrooms of our childhood. Teachers today are getting kids ready for jobs that have not yet been created. Things are changing so quickly and using technology is helping students be prepared for that. Dave spoke in favor of the way technology is able to give more one-on-one instruction time, as computer programs can be personalized to each student. It’s engaging, it’s individualized, etc. but it should never replace the human element. Be careful: “Technology can render an ineffective teacher useless.” Technology is not the answer; technology is the vehicle for increased learning. Randy Allred spoke about using technology in the real world; he works in the medical technology field (robotic surgery) and is a huge proponent of using technology in education. Amanda King spoke of her son’s involvement in the online preschool program “Upstart” and the benefits of getting started from a young age. Set up meeting schedule for the remainder of the 2016-2017 school year
Next meeting date: Monday, November 14th 4:00-5:00 pm