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Rules of Order and Procedure - Community Council

Rules of Order and Procedure

This template was developed at the request of schools and districts to meet a new requirement for school community councils to adopt Rules of Order and Procedure (53A-1a-108.1). The template may be reviewed and amended by councils to meet their needs or councils may develop their own.

To promote ethical behavior and civil discourse each council member shall:

  •  Attend council meetings on time and prepared
  •  Make decisions with the needs of students as the main objective
  •  Listen to and value diverse opinions
  •  Be sure the opinions of those you represent are included in discussions
  •  Expect accountability and be prepared to be accountable
  •  Act with integrity

Rules of Procedure:

All meetings are open to the public and the public is welcome to attend.
The agenda of each upcoming meeting with draft minutes of the prior meeting will be made available to all council members at least one week in advance.

Minutes will be kept of all meetings, prepared in draft format for approval at the next scheduled meeting.

The council will prepare a timeline for the school year that includes due dates for all required reporting and other activities/tasks that the council agrees to assume or participate in. The timeline will assist in preparation of agendas to be sure the council accomplishes their work in a timely manner.

The chair or a co-chair conducts the meetings, makes assignments and requests reports on assignments. In the absence of the chair or co-chair, the vice-chair or other co-chair shall conduct meetings.

Meetings shall be conducted and action taken according to very simplified rules of parliamentary procedure as required in 53A-1a-108.1(9)(i). Items on the agenda take priority over other discussions coming before the council. Action of the council will be taken by motions and voting. The motions and voting are recorded in the minutes.

A motion (or an action to be taken by the council) is stated as a motion. Someone else on the council “seconds” the motion indicating that at least one other person on the council feels the motion is worthy of discussion. Then the council members may provide input and discussion as called upon by the chair. When discussion seems complete the chair may call for a vote on the motion. Or when a member of the council “calls the previous question” (a motion to end discussion of the first motion), a second is required and then, without discussion the chair calls for a vote that must pass by 2/3. If the vote on the previous question fails the council goes back to discussing the first motion. If the motion to call the previous question passes, the chair directly calls for a vote on the first motion. A vote to call the previous question is usually used to move business along.

Attached is a chart that could be used if the council feels they would like to use additional motions of Parliamentary Procedure in their meetings.

Adjourn yes no no majority
Amend a motion yes yes yes majority
Close nominations yes no yes 2/3
Main motion yes yes yes majority
Point of Order no no no ruled on by chair
Previous question yes no no 2/3
Reconsider yes yes no majority
Withdrawl of Motion no no no majority
  • · A tie vote is a lost vote.
    · A main motion may be amended.
    · Nominations can be closed by saying, “I move to close nominations.”
    · Most motions are main motions.
    · A point of order is offered when there is some question if procedure had been followed correctly.
    · To stop debate or discussion on a motion and force the vote a member would say, “I move the previous question.” This requires a second and a 2/3 vote.
    · Hasty action may be corrected by use of the motion to reconsider. This motion may be made only by one who voted on the prevailing side.
    · A person who made the motion may withdraw the same motion.
    August 2012 MOTION DOES IT REQUIRE A 2ND? IS IT DEBATABLE? CAN IT BE AMENDED? IS A VOTE REQUIRED Adjourn yes no no majority Amend a motion yes yes yes majority Close nominations yes no yes 2/3 Main motion yes yes yes majority Point of Order no no no ruled on by chair Previous Question yes no no 2/3 Reconsider yes yes no majority Withdrawal of Motion no no no majority

Meeting Dates 2017-2018

 All meetings will be held at 4:00 in the Majestic Elementary School Library unless otherwise noted.
Monday, November 6th, 2017
Monday, February 5th, 2018
Monday, March 12th, 2018

What is SCC?

The School Community Council is a volunteer organization made up of teachers and parent members who determine the usage of Trustland funds for school improvement.

The purpose of the School Community Council is to:

Build communication between parents and teachers.

  1. To give parents the opportunity to be actively involved with the school and their children's education.
  2. Create an annual School LAND Trust Plan

Here are the responsibilities of a community council:

Each public school shall establish a school community council. The council shall:

1. Develop a school improvement plan;

2. Develop the School LAND Trust plan;

3. Assist in the development and implementation of a staff professional development

4. Develop a child access routing plan for schools including grades K-8;

5. Make recommendations to the local school board on school district programs and the
school community environment for students;

6. Develop a K-3 reading plan, in appropriate schools.


Address: 425 West 2550 South, Harrisville, Utah Phone: 801-452-4260